开云全站app下载

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New Hire Roadmap

Welcome to 开云全站app下载! We’re excited to have you as part of our team.

A 开云全站app下载 career is more than just a job. It’s the people, culture, and experiences that make you proud to come to work here every day. Whether you work directly with our patients or support our care, we’ve put together this roadmap to help you navigate your first few weeks here.

Disclaimer:  Items with an * might have a different procedure if hired as an employee of an academic department/college. Please consult with your department HR representative for additional information.

New Hire Timeline

Before Your Start Date

  1. Complete your .
    1. You should have received a separate email from our recruiting team containing your new hire login ID and password.
    2. See the
    3. Questions? Visit the or follow up with your contact on our recruiting team.

  2. Establish your NetID
    1. This will establish your credentials for the Hospital and University networks.
    2. Your 开云全站app下载 login credentials can be found in an email from [email protected] with the subject line: UI New Hire Login ID for <First Name, Last Name>.
    3. Questions? Follow up with your recruiting contact.

  3. Reset your Password
    1. Visit the .
    2. Login using your temporary password.
    3. Click ‘Change Password’ and follow the instructions. Your chosen password will become your Hospital and University password.
    4. Set up a
    5. See the .
    6. Questions?
      开云全站app下载 Employees: Call the UIH Information Services Help Desk at 312.413.7717
      *UIC College Employees: or your specific department/college Information Technology Team using . 

  4. Identify and complete role-specific technical requirements
    1. Download DUO Two Factor Authentication on your non-开云全站app下载 device.
    2. If directed by your hiring manager, download Citrix on your non-开云全站app下载 device.
    3. Access Epic classroom environments.
    4. See the .
    5. Questions? Call the IS Help Desk at 312.413.7717.

  5. Review the Uniform Policy based on your role
    1. Reference the detailed description of the uniform requirements as outlined in the Dress Code and Appearance Policy (HR 1.05 Dress Code and Appearance Policy).
    2. Nursing & Clinical Roles must purchase the designated scrub uniform color assigned to you. More information about the scrubs policy will be discussed during your nursing core orientation.  
      Please use the chart below when purchasing your first pair.  
      Category Color

      All staff nurses

      Wear black scrub tops and pants 

      Medical Assistants, Nurse Technicians, Behavioral Interventionists, Patient Safety Attendants and Emergency Medical Technicians

      Hunter green scrub tops and pants. 

      LPN’s

      Choose from the UIH pallet of colors, any color of blue or green (except for hunter green/black).

      Staff in the pediatric inpatient unit, PICU, and Children and Youth Center

      Can wear a printed scrub top with their assigned color bottoms

      Clinical staff in the psychiatric units

      May wear business appropriate attire as an alternative to scrubs while providing direct patient care to maintain milieu

      Staff in restricted areas

      Will wear the hospital issued gray scrubs
  6. Prepare for your 开云全站app下载 New Employee Orientation
    1. Your orientation will be held virtually, and login information will be sent to your personal email address provided to your Human Resources Business Partner.
    2. Be prepared to sign in on time, be on camera, and ask any questions you may have.
    3. See the .
    4. See the .
    5. See the .
    6. Questions? Follow up with your recruiting contact.

  7. Schedule time to submit your required I-9 documentation
    1. Questions? Follow up with your recruiting contact.

  8. Connect with your manager
    1. This conversation should answer your questions about your first week:
      1. Schedule.
      2. Location.
      3. Attire.
      4. Training plan.
      5. Technology needs.
    2. Questions? Follow up with your recruiting contact or your manager.

On Your First Day

  1. Attend your 开云全站app下载 New Employee Orientation
    1. Your New Employee Orientation will be conducted via Zoom. Login information can be found in an email from [email protected] with the subject line: PLEASE READ: Welcome to 开云全站app下载! (New Employee Orientation Link Enclosed) [DATE of Orientation].
    2. Questions? Email [email protected].

  2. If assigned, attend your Introductory Union Meeting
    1. Questions? Follow up with your recruiting contact.

  3. Sign into your
    1. {NETID}@uic.edu
    2. Update to include or .
    3. Questions?
      开云全站app下载 Employees: Call the UIH Information Services Help Desk at 312.413.7717
      *UIC College Employees: or your specific department/college Information Technology Team using . 

  4. Login to Empowers, 开云全站app下载’s learning environment, and complete all required Learning Modules
    1. See .
    2. Big 8 Compliance Questions? Email [email protected].
    3. EPIC Learning Questions? Call the IS Help Desk: 312.413.7717.
    4. Other questions? Submit a .

  5. Watch the

  6. Pick up your Hospital ID Badge
    1. Go to the Student Center West, 828 S. Wolcott, 2nd Floor, Room 241, Chicago, IL 60608.
    2. Office hours are Mon-Fri from 8-11 am and 12-4 pm
    3. For More information, visit the 

  7. Secure parking
    1. Visit the Wood Street Parking Structure Administration Office at 1100 South Wood St.
    2. Office hours are Mon-Fri from 8 am – 5 pm.
    3. Note: You must present your 开云全站app下载 Hospital ID Badge to receive a parking permit.
    4. Questions? Visit or call Parking Services at 312.413.5800.

First 30 Days

  1. Visit
    1. Verify your personal identifiable information.
    2. View your earning statements.
    3. Sign up for our Tuition Waiver program, if applicable.

  2. Make benefits plan selections
    1. Visit or the to confirm the best options for you.
    2. Full-time employees can opt out of benefits.
    3. Part-time employees can waive coverage.
    4. If no selections are made within 30 days of your start date, coverage will default to our Quality Care Health plan and a dental plan without dependent coverage.
    5. Register for and attend a . 
    6. See the , , and .
    7. Questions? Email [email protected], visit the UPB , or call 312.996.7200.

  3. Complete our

  4. Visit the Human Resources Intranet page by clicking Departments > Human Resources. Review your:
    1. Orientation & Onboarding information.
      Questions? Email [email protected].
    2. Payroll announcements and schedule.
      Questions? Email [email protected].
    3. Leave of Absence information.
      Questions? Email [email protected].
    4. Organizational holiday calendar.

  5. Introduce yourself to our organizational priorities
    1. Review 开云全站app下载’s mission, vision, and values.
    2. Learn about our strategic goals and initiatives.

  6. Complete your department orientation
    1. Review your department’s:
      1. Work environment and behaviors expectations.
      2. Attendance reporting processes.
        1. Kronos
        2. Positive Time Reporting (PTR)
        3. Same-day or schedule absences
    2. Review your job description and responsibilities.
    3. Address misconduct, mandated reporter guidance, ICARE behaviors, and safety codes and procedures.

  7. Team Introductions
    1. Tour your department.
    2. Review your department’s organizational chart.
    3. Understand who your key partners are and the roles they play on your team.

 

During Days 31 - 60

  1. Make retirement plan selections.
    1. Visit or the to confirm the best options for you.
    2. Learn more about the State University Retirement System (SURS) and visit to learn more about the options available to you.

  2. Familiarize self with intranet, with a special focus on our:
    1. IS Training and Resources.
    2. IS Self Service Portal.
    3. Marketing Toolkit.

  3. Complete New Employee onboarding survey at 60 days. You will receive an email from [email protected] with more information.

  4. Learn about the organizational and departmental recognition programs.

During Days 61 - 90

  1. Understanding and managing your performance
    1. Conduct personal and professional development conversations with your manager.
    2. Address performance goals, review professional development and learning opportunities, confront and deal with performance challenges.
    3. See the .

  2. Schedule one on one time with your manager to:
    1. Review new hire training checklists.
    2. Review the Civil Service Probationary Document, if applicable.

  3. Begin to understand the methods in which the organization and your department conduct recognition and rewards
    1. Begin to establish a routine of regular thank you’s for colleagues, leaders, and/or preceptors.
    2. Familiarize yourself with organizational recognition programming and the nomination process.

 

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